Timesheet Process Improvement
Updated training materials are available.
The new timesheet submission process is now in effect for all timesheets covering time worked June 2 or later. Under the new process:
- Administrative & Professional (A&P) employees only need to submit a timesheet when working on a holiday or skeleton crew day, or when using/reporting holiday or wellness compensatory (comp) time taken and reported in PeopleSoft as State Compensatory Taken Salaried (STCTS) .
- Classified exempt employees only need to submit a timesheet when work hours deviate from their normal work schedule.
- Classified non-exempt employees will only report total hours worked per day and no longer need to enter start and end times.
This new process makes reporting work hours easier, is more efficient and improves compliance.
To learn more about how the new process affects your timesheet, review the information for your employee type below. If you need help determining your employee type, view the "What Is My Employee Classification Type?" job aid.
A&P employees submit timesheets only when one of the following applies:
- You work on a holiday or skeleton day.
- You are using or reporting holiday or wellness compensatory (comp) time taken (use the STCTS – State Comp Taken Salaried code).
A timesheet is not needed when you are using accrued leave and submit an absence request through PeopleSoft. When you submit an absence request, your supervisor's approval of the request in PeopleSoft is the only requirement.
Timesheet View
Beginning June 2, the timesheet view will change from monthly to weekly; therefore, it is important that you submit all time worked through May 31 by June 1. Otherwise, you will need to submit weekly timesheets for all hours worked through May 31.
Classified exempt employees submit a timesheet when one of the following applies:
- You deviate from your regular work schedule.
- You work more hours or fewer hours than usual.
- Your workdays differ from your regular work schedule.
- You are using and reporting state comp time taken.
- You are using and reporting any other absence request.
Classified non-exempt employees no longer need to enter specific “In” and “Out” times. Instead, you will report total hours worked each day using an Elapsed timesheet, submitted weekly.
Timesheet View
| Minutes Worked |
Time Decimal |
Example |
|---|---|---|
| 1 to 7 | 0.00 | Worked 8 hours and 6 minutes Report total hours worked as 8 hours |
| 8 to 22 | 0.25 | Worked 8 hours and 19 minutes Report total hours worked as 8.25 hours |
| 23 to 37 | 0.50 | Worked 8 hours and 35 minutes Report total hours worked as 8.5 hours |
| 38 to 52 | 0.75 | Worked 8 hours and 50 minutes Report total hours worked as 8.75 hours |
| 53 to 59 | 1.00 | Worked 8 hours and 56 minutes Report total hours worked as 9 hours |
Drop-In Virtual Q&A
We will hold weekly virtual Q&A sessions for those who have questions about changes to the timesheet process in effect as of June 2.
- June 9, 10 a.m.–noon
- June 16, 10 a.m.–noon
- June 23, 10 a.m.–noon
- June 30, 10 a.m.–noon
Questions
For questions about the new timesheet process, please email Payroll.
