Timesheet Process Improvement
We are launching a new timesheet process in early June that will make it simple and efficient to enter your work hours. Under the new and improved process A&P employees will only need to submit a timesheet when working on a holiday or skeleton day, or when using/reporting holiday or wellness compensatory (comp) time taken. Classified exempt employees will only need to submit a timesheet when their hours differ from their standard schedule. Additionally, classified non-exempt employees will no longer be required to record specific start and end times for their workday. By implementing a more efficient time reporting method, we aim to streamline timesheet submission and improve compliance.
To learn more about how the new process will affect your timesheet, review the information under your employee type below. If you need help determining your employee type, view the "What Is My Employee Classification Type?" video.
In the coming weeks, we will provide additional resources and support to help you navigate the new timesheet process with ease.
A&P employees submit timesheets only when one of the following applies:
- You work on a holiday or skeleton day.
- You are using or reporting holiday or wellness compensatory (comp) time taken.
A timesheet is not needed when you are using accrued leave and submit an absence request through PeopleSoft. When you submit an absence request, your supervisor's approval of the request in PeopleSoft is the only requirement.
Timesheet View
The timesheet is changing from a monthly to a weekly format.
A&P FAQs
Do A&P employees earn comp time?
Yes, but only when an A&P employee works on a holiday or skeleton-crew day, in which case they are entitled to earn comp time at a 1:1 rate.
You can also earn comp time by completing the Wellness Leave Incentive. Payroll will manually add that time to your comp balance.
Do I submit a timesheet if I work on a university holiday or skeleton crew day?
Yes. To ensure comp time is properly recorded in PeopleSoft, a timesheet must be submitted.
Do I submit a timesheet if I am reporting holiday or wellness comp time taken?
Yes. If you’re using holiday or wellness comp time, enter it using the State Comp Taken Salaried (STCTS) time reporting code, then submit your timesheet for supervisor approval so the time can be properly deducted from your comp balance.
Why do I need to submit a timesheet when I take time off using holiday or wellness comp time versus an absence request?
The STCTS code can only be used on and processed through a timesheet, which is why you need to submit one when using holiday or wellness comp time. Other types of absences are not processed through timesheets.
Classified exempt employees submit a timesheet when one of the following applies:
- You deviate from your regular work schedule.
- You work more hours or fewer hours than usual.
- Your workdays differ from your regular work schedule.
- You are using and reporting state comp time taken.
- You are using and reporting any other absence request.
Classified Exempt FAQs
Do I need to submit a timesheet if I’ve submitted an absence request for a scheduled workday?
Yes. Any time you have an absence request during a workweek, you must submit a timesheet.
Do I need to submit a timesheet if I am reporting state compensatory time taken?
Yes. Use the State Comp Taken Salaried (STCTS) time reporting code to report the time and submit your timesheet for supervisor approval so the hours are properly deducted from your comp time balance.
Do I need to submit a timesheet if I worked more than my scheduled hours?
Yes. Since you worked outside your regular schedule, you’ll need to submit a timesheet.
Can I make up the hours the following week if I worked less than my scheduled hours for a work week?
No. You must submit a timesheet showing the reduced hours and either submit an absence request or use comp time to cover the difference. If you don’t have enough accrued leave or comp time, you’re still required to report the absence, and your paycheck will be reduced to reflect the missed hours.
Do I need to submit a timesheet if I worked days that differ from my regular work schedule?
Yes. Any time you deviate from your regular schedule, you must submit a timesheet to report the actual days and hours you worked.
Classified non-exempt employees no longer need to enter specific “In” and “Out” times. Instead, you will report total hours worked each day using an Elapsed timesheet, submitted weekly.
Timesheet View
Classified Non-Exempt FAQs
Will I still earn overtime since I no longer enter “In” and “Out” times?
Yes. Your FLSA non-exempt status hasn’t changed, so you’re still eligible to earn overtime—even though the format of your timesheet has changed.
Do I need to submit a timesheet if I work my regular work schedule?
Yes. You must report your total work hours weekly by submitting a timesheet for review and approval by your supervisor.
I worked fewer hours than my regular schedule this week. Can I make up the time next week?
No. You must submit a timesheet reflecting the reduced hours and either submit an absence request or use comp time to cover the difference. If you don’t have enough accrued leave or comp time, you’re still required to report the absence, and your paycheck will be reduced to reflect the missed hours.
How do I record fractional hours worked?
Fractional hours worked will be rounded using the chart below.
| Minutes Worked |
Time Decimal |
Example |
|---|---|---|
| 1 to 7 | 0.00 | I worked 8 hours and 6 minutes I report total hours worked as 8 hours |
| 8 to 22 | 0.25 | I worked 8 hours and 19 minutes I report total hours worked as 8.25 hours |
| 23 to 37 | 0.50 | I worked 8 hours and 35 minutes I report total hours worked as 8.5 hours |
| 38 to 52 | 0.75 | I worked 8 hours and 50 minutes I report total hours worked as 8.75 |
| 53 to 59 | 1.00 | I worked 8 hours and 56 minutes I report total hours worked as 9 |
