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Handbook of Operating Procedures
Chapter 1 - Administration
Publication Date: December 17, 2019
Responsible Executive: President


1.01 Administrative Officers


I. POLICY STATEMENT


The University of Texas at San Antonio (“University”) executes its degree granting and management authority through officers of administration as delegated by The University of Texas System (“UT System”) Board of Regents’ Rules 20102 and 20201.

The UT System Board of Regents (Board) is the governing body for The University of Texas System and is composed of nine members appointed by the Governor and confirmed by the Senate.  The chief administrative officer of The University of Texas at San Antonio (UTSA) is the president who has the responsibility of articulating the mission and values of the University.  The UT System Board of Regents, Regents’ Rules, Rule 20201, state that the president has authority and responsibility to administer and execute institutional policies as developed by the Board.  Further, UT System, through Regents’ Rules, Rule 20102, delegates to the president of each institution "the responsibility for the appointment and dismissal of all other administrative officers" of the institution, with certain appointments and dismissals subject to prior approval by the executive vice chancellor for academic affairs.


II. RATIONALE


The reason for the policy is to define the delegated authority, responsibilities, and organizational reporting structure for the University’s president and his executive organization.


III. SCOPE


The policy applies to all University employees.


IV. WEBSITE ADDRESS FOR THIS POLICY


Chapter 1 - Administration

https://www.utsa.edu/hop/chapter1/1-1.html


V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


UTSA or UT System Policies or the Board of Regents' Rules & Regulations

  1. Board of Regents’ Rule 20201 - Presidents
  2. Board of Regents’ Rule 20102 – Appointment of Institutional Administrative Officers
  3. Board of Regents’ Rule 10402 – Committees and Other Appointments
  4. Board of Regents’ Rule 20401 – Audit and Compliance Programs

Other Policies & Standards

  1. Charter – Institutional Compliance – Mission Statement and Charter
  2. HOP 1.02 – Consultation in the Selection of Certain Key Administrative Officials

VI. CONTACTS


If you have any questions about HOP policy 1.01 Administrative Officers, contact the following office(s):

Contact:          The Office of the President
Phone:             210-458-4101
Website:          https://www.utsa.edu/president/


VII. DEFINITIONS


None


VIII. RESPONSIBILITIES


Summarizes the responsibilities of each UTSA office or officer named in the policy.

I. Executive Administrative Officers

    1. President.
      The President is the chief administrative officer of The University of Texas at San Antonio (UTSA) and has the ultimate responsibility for, and exercises appropriate control over, the institutions’ educational, administrative, and fiscal programs and services. The President's duties and responsibilities are set out in The University of Texas System Regents’ Rules and Regulations, Rule 20201, Section 4.
    2. The Provost and Senior Vice President for Academic Affairs (Provost)
      The Provost is the Chief Academic Officer at UTSA and is ultimately responsible for Academic Affairs. The Provost reports directly to the President and is a member of the President’s Cabinet. As a member of the President’s Cabinet, the Provost provides the president with guidance and leadership for all of the University's academic community. The Provost is responsible for overseeing the academic colleges managed by the dean of each college. The Provost is charged with ensuring the quality of academic programs and supporting the hiring of faculty who are top in their field. The Provost also oversees the area of Academic Support, which includes strategic enrollment, strategic educational partnerships, student affairs, student success, academic innovation, undergraduate studies, career-engaged learning, faculty success, libraries, graduate studies, global initiatives, and university planning.
    3. Senior Vice President for Business Affairs (VPBA)
      The VPBA serves as the Chief Financial Officer of the institution and reports directly to the President. The VPBA is also a member of the President’s Cabinet. The VPBA manages the University’s annual budget in concert with the president and his Cabinet and is responsible for operating and capital budget planning, proactively managing the University’s fiscal resources, and for developing a long-term sustainable economic model that ensures the viability of the University. The VPBA oversees the areas of financial affairs, budget and financial planning, public safety and police, facilities, human resources, housing and campus services, purchasing, and business contracts. 
    4. Vice President for Development and Alumni Relations (VPDAR)
      The VPDAR reports to the President and is a member of the President’s Cabinet. The VPDAR provides leadership and administration of all of the University’s fundraising functions and oversees development, the Alumni Association, operations and talent management, the Athletics Resource department, corporate and foundation engagement, and donor relations. The VPDAR also serves as the executive-level representative of the President in many advancement activities in the community and provides staff support to presidential initiatives. The VPDAR works with the President and the President’s Cabinet to develop and implement institutional advancement strategies.
    5. Vice President for Inclusive Excellence (VPIE)
      The VPIE reports to the President and is a member of the President’s Cabinet. The VPIE is responsible for developing an inclusive campus environment and articulating and resolving current and future issues related to campus climate, diversity, and inclusion by helping shape policies, setting goals, and helping provide strategic direction. The VPIE serves as a key advisor to the President and acts as a liaison to campus stakeholders, alumni and local communities. The VPIE oversees the Women’s Studies Institute, the PEACE Center, and the University Ombudsperson.   
    6. Vice President for Information Management and Technology (VPIMT)
      The VPIMT reports to the President and is a member of the President’s Cabinet. The VPIMT is responsible for the University’s overall technology environment, including IT enablement for research and teaching activities of faculty and students, oversight of all information applications and infrastructure related to administrative information technology, information security, and broad technical support for faculty, staff, and students. The VPIMT advises the President on relevant matters regarding technology services and participates in the University’s strategic and operational planning processes.  
    7. Vice President for Intercollegiate Athletics & Athletics Director (VPIA/AD)
      The VPIA/AD reports to the President and is a member of the President’s Cabinet. The VPIA/AD administers the overall athletic program, providing strategic direction and oversight. The VPIA/AD is responsible for providing leadership and management of areas aligned with UTSA Athletics including the teams, administration of facilities, and management of indoor and outdoor athletics facilities. Further, the VPIA/AD manages fundraising for development of the athletics program and plans for the future of athletics facilities.
    8. Vice President for Research, Economic Development and Knowledge Enterprise (VPREDKE)
      The VPREDKE reports to the President and is a member of the President’s Cabinet. The VPREDKE provides guidance to the President and management for all aspects of the research operations, centers and institutes, and economic development areas of the University. The VPREDKE is responsible for innovation and economic development, commercialization and technology transfer, strategic initiatives and research partnerships, research integrity, lab safety, sponsored projects, research finance and operations, and research communications.  
    9. Vice President for University Relations (VPUR)
      The VPUR reports to the President and is a member of the President’s Cabinet. The VPUR provides leadership dedicated to community relationships, including working to build alliances with federal, state, city and county elected officials, as well as University stakeholders and audiences. The VPUR oversees the teams responsible for government relations, community relations, university marketing, university communications, presidential communications, and special projects. 

II. Executive Administrative Officers

Other administrative officers of the University are identified below.  These appointees serve without fixed term, and report to and are responsible to the President, unless otherwise indicated below.

      1. Academic Deans
        The Deans of the academic colleges report directly to the Provost.  Deans have the authority and responsibility for the operation of their respective colleges, provide the leadership necessary to ensure first-class academic programs (both undergraduate and graduate), and manage faculty and staff performance.
      2. Department Chairs
        The Chairs of the academic departments of the colleges report directly to the dean of the college. The Chairs are responsible for the operation of their departments, including sound organizational management. Chairs, with the help of assistant chairs and program directors, oversee program coordination to ensure programs include appropriate content, pedagogy, and essential curricular components specific and relevant to the discipline. They actively seek input from the department faculty and effectively interact with students, colleagues, subordinates, and staff. The Chairs also engage in external fundraising and outreach appropriate to the department as needed, participate in strategic planning, and provide leadership in faculty and staff recruitment and development and in academic program development.
      3. Chief Legal Officer
        The Chief Legal Officer provides legal advice and counsel to the President and other university officials on a variety of issues, and advises on all applicable laws, rules, regulations, policies, and procedures.  This Officer coordinates the university’s response to lawsuits, various claims and demands, settlement proposals, government agency filings and subpoenas, legally reviews policies in the university’s Handbook of Operating Procedures, and legally reviews contracts and agreements prior to final approval by the Vice President for Business Affairs or other designated university official.  The Chief Legal Officer oversees the Office of Legal Affairs.  The Chief Legal Officer also serves as the University Ethics Officer.
      4. Chief Audit Executive
        The Chief Audit Executive shall be accountable to the UTSA President and the Institutional Audit Committee to provide assessments on the adequacy and effectiveness of the organization's processes for controlling its activities and managing its risks. The Office of Auditing and Consulting Services assists UTSA in accomplishing its objectives by bringing a systematic and disciplined approach to evaluate and improve the effectiveness of the university’s governance, risk management, and internal control
      5. Executive Director of Institutional Compliance and Risk Services
        The Executive Director is responsible for the oversight of the Office of Institutional Compliance and Risk Services, Information Security, and the Office of Equal Opportunity Services. The Office of Institutional Compliance shall promote compliance with applicable laws, regulations, agreements and internal policies and procedures and provide assurance to the UTSA President and the Executive Compliance Committee that compliance risks are identified, prioritized, and managed appropriately. 

      III. Appointment of Administrative Officers

        1. The President has authority and responsibility for appointment and dismissal of Administrative Officers of the University, including Vice President, Deans, Directors, and their equivalents.  For each such appointment and dismissal, whether from a permanent or acting appointment, the prior approval of the Executive Vice Chancellor for Academic Affairs is required.  All administrative officers serve without fixed term and are subject to serving at the pleasure of the President.
        2. The President delegates the authority and responsibility for the appointment of associate and assistant Vice President, Directors, or their equivalent, to the respective Vice President for those positions in his or her division.  These officers serve without a fixed term, serve at the pleasure of the President and report directly to their respective vice president, unless otherwise addressed by employment contract.
        3. The Board of Regents endorses the principle of reasonable consultation with faculty, staff, and students in the selection of administrative officers of the University.  The President will endeavor to determine selection of these officers using reasonable consultation, including those procedures outlined in HOP 1.02 , Section IX Guidelines for the Selection of Certain Key administrative Officials.  The President, however, will not be bound by nominations or recommendations by such advisory or selection committees in the execution of his or her duties.

       


      X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION


      None


      XI. FORMS AND TOOLS/ONLINE PROCESSES


      None


      XII. APPENDIX


      None