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Handbook of Operating Procedures
Chapter 5 - Students
Publication Date: May 27, 2008
Responsible Executive: VP for Student Affairs

5.05 Certification of Employment for Resident Tuition

This policy of the Handbook of Operating Procedures discusses the process for requesting waivers of non-resident tuition for faculty, their dependents, and teaching or research assistants and their dependents.

  1. Authority

    Title 3 of the Texas Education Code sets forth the conditions under which some employees of public institutions of higher education, and the spouse and children of such employees, may qualify for resident tuition rates:

    Section 54.059 Faculty and Dependents

    A teacher or professor of an institution of higher education and the spouse and children of such a teacher or professor are entitled to register in an institution of higher education by paying the tuition fee and other fees or charges required for Texas residents without regard to the length of time the teacher or professor has resided in Texas. A teacher or professor of an institution of higher education and the teacher's or professor's family are entitled to the benefit of this section if the teacher or professor is employed at least one-half time on a regular monthly salary basis by an institution of higher education.

    Section 54.063. Teaching or Research Assistant

    A teaching assistant or research assistant of any institution of higher education and the spouse and children of such a teaching assistant or research assistant are entitled to register in a State institution of higher education by paying the tuition fees and other fees or charges required for Texas residents under Section 54.051 of this code, without regard to the length of time the assistant has resided in Texas, if the assistant is employed at least one-half time in a teaching or research assistant position which relates to the assistant's degree program under rules and regulations established by the employer institution.

  2. Procedures

    1. Faculty, teaching assistant or research assistant employees may request a waiver of non-resident tuition by:

      1. Contacting the administrative assistant or equivalent from the department where the employee works. The department will then notify Fiscal Services via e-mail at fiscalservices@utsa.edu and provide the following information for the employee requesting the waiver:

        (1) Name

        (2) Banner ID

        (3) UT Employee ID (EID)

        (4) Statement certifying that the employee’s appointment is at least fifty (50) percent time

        (5) For teaching assistants or research assistants, a statement certifying that the employee’s appointment relates to their course work is also required, and

        (6) The start and end dates of the appointment. If the waiver is not warranted, the department will contact the student with an explanation.

      2. Based on the departmental certification of the employee’s eligibility, Fiscal Services will process the request in the Banner Student system. It is the responsibility of the certifying department to notify Fiscal Services in the event the employee’s appointment does not span the entire length of the semester.

    2. Dependents – Either the spouse, child or legal dependent of a faculty member, teaching assistant or research assistant (sponsor) may request a tuition waiver by:

      1. Meeting with Human Resources (HR) and presenting supporting documentation such as a birth certificate (child), marriage license (spouse), etc., that substantiates the relationship to the UTSA employee.

      2. HR will validate the dependent’s relationship, obtain both the employee and dependent’s name, Banner IDs of each, EID of the UTSA employee, and the employee’s appointment begin and end dates. HR will e-mail the information to the department administrative assistant or equivalent where the employee’s sponsor works.

      3. The department will certify the employee dependent’s eligibility by forwarding the e-mail from HR to Fiscal Services at fiscalservices@utsa.edu with a message that confirms that the sponsor/employee is appointed for at least fifty (50) percent time. If the sponsor/employee is also a teaching or research assistant, the department will also certify that the teaching or research assistant's appointment is directly related to their course work. If the waiver is not warranted, the department will contact the student with an explanation.

      4. Based on the departmental certification of the employee’s eligibility, Fiscal Services will process the request in the Banner Student system. It is the responsibility of the certifying department to notify Fiscal Services in the event the sponsor’s appointment does not span the entire length of the semester.

  3. Appeals

    If a department does not certify a student’s eligibility for the waiver of non-resident tuition, a student may submit an appeal to the Provost and Vice President for Academic Affairs.