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Handbook of Operating Procedures
  • Policy Process

    • Handbook of Operating Procedures
    Chapter 5 - Students
    Previous Publication Date: April 30, 2013
    Publication Date: October 13, 2020
    Policy Reviewed Date: February 5, 2024
    Policy Owner: VP for Business Affairs


    5.11 Student Right-to-Know and Campus Security Act

    I. POLICY STATEMENT

    The University of Texas at San Antonio (UTSA) is committed to providing current and prospective students and employees with important information about campus crime and security policies. To accomplish this, UTSA collects and reports on campus crime statistics, campus security policies. UTSA will also make timely reports to the campus community on crimes considered to be an ongoing threat to students and employees and reported to campus police or local police agencies. 

    II. RATIONALE

    This policy outlines the responsibilities of UTSA to collect and report this information to ensure compliance with the Student Right-to-Know and Campus Security Act (the Act) 20 U.S.C. Sections 1092(a), (e) and (f), as amended and the Crime Awareness and Campus Security Act of 1990 (CLERY Act).

    III. SCOPE

    This policy applies to all current UTSA students and employees, perspective students or employees, and visitors.

    IV. WEBSITE ADDRESS FOR THIS POLICY

    http://www.utsa.edu/hop/chapter5/5-11.html

    V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS

    1. Campus Security Act (the Act) 20 U.S.C. Sections 1092(a), (e) and (f)
    2. Crime Awareness and Campus Security Act of 1990 (CLERY Act)
    3. Law Enforcement Agency Information 42 U.S.C. Section 14071 (j)

    VI. CONTACTS

    If you have any questions about HOP policy 5.11, Student Right-to-Know and Campus Security Act, contact the following office:

    For questions related to crime statistics, campus security policies or annual fire safety report:
    UTSA Police Department Crime Prevention Unit
    210-458-4242

    For questions related to institutional completion or graduation rates:
    Office of Institutional Research
    210-458-4939

    VII. DEFINITIONS

    None

    VIII. RESPONSIBILITIES

    1. UTSA Police Department

      1. Publishes and distributes an annual report of campus security policies and crime statistics specified by the CLERY Act to all current students and employees and perspective students and employees upon request.
      2. Publishes in the annual security report its policy regarding sex-related offenses, including sexual assault prevention programs, education programs to promote awareness of sex offenses, administrative disciplinary procedures and sanctions for offenders,  domestic, dating violence, and stalking incidents on campus, and counseling and student services for victims.
      3. Publishes an annual fire safety report containing policy statements as well as fire statistics associated with each on-campus student housing facility, including number of fires, causes, injuries, deaths and property damage.

    2. UTSA Office of Institutional Research
      1. Annually calculates institutional completion or graduation rates for undergraduate students.

    IX. PROCEDURES

    On October 1st of each year, UTSA will publish and distribute an annual report of campus security policies and crime statistics to all current students and employees; provide copies of the report to applicants for enrollment or employment upon request; and submit a copy of the report to the United States Secretary of Education. The annual campus crime statistics report will reference crimes that occurred on property owned, leased or controlled by UTSA. When such statistics are available from local police departments, the report will be supplemented with a listing of crimes that occurred off-campus in buildings or on property owned, leased or controlled by UTSA registered student organizations.

    UTSA will publish in the annual security report its policy regarding sex-related offenses, including sexual assault prevention programs, education programs to promote awareness of sex offenses, administrative disciplinary procedures and sanctions for offenders, domestic, dating violence, and stalking incidents on campus, counseling and student services for victims, and counseling and student services for victims. Included in the report is a statement advising the campus community where to locate law enforcement agency information listed by state under 42 U.S.C. Section 14071 (j).

    UTSA will keep a fire log that is open to public inspection and publish an annual fire safety report containing policy statements, as well as, fire statistics associated with each on-campus student housing facility, including number of fires, causes, injuries, deaths and property damage.

    UTSA will annually calculate institutional completion or graduation rates for undergraduate students. This information can be found in the UTSA Fact Book. (The federal requirement for calculation of a completion or graduation rate applies only to institutions of higher education that admit undergraduate students who are enrolling for the first time at an institution of higher education and have not enrolled previously at any other institution of higher education.)

    X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION

    None

    XI. FORMS AND TOOLS/ONLINE PROCESSES

    None

    XII. APPENDIX

    None