5.06 On-Campus interviewing of UTSA Students for Purposes of Employment

I. POLICY STATEMENT

The University of Texas at San Antonio (UTSA) and The University Career Center (Career Center) promotes professional relationships with representatives of business, industry, government, education and the military services for the purpose of facilitating employment and internship opportunities for students and alumni. 

All prospective employers wishing to recruit and interview UTSA students on campus for employment must comply with the standards established by the U.S. Equal Employment Opportunity Commission (EEOC). They must also comply with UTSA policies related to recruitment and solicitation.  

II. RATIONALE

The policy establishes the requirement that all prospective employers wishing to recruit and interview on campus must be screened by Career Center staff.  It also outlines procedures that prospective employers must follow.

III. SCOPE

This policy applies to all external prospective employers wishing to engage in on campus interviewing and recruitment

IV. WEBSITE ADDRESS FOR THIS POLICY

http://www.utsa.edu/hop/chapter5/5-6.html

V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS

1. Title VII of the Civil Rights Act of 1964
2. The Age Discrimination in Employment Act of 1967
3. Titles I and V of the Americans with Disabilities Act of 1990 (ADA)
4. Texas Labor Code, Chapter 21 Employment Discrimination
5. National Association for Colleges and Employers (NACE) Principles for Professional Practice
6. NACE College Career Services and University Recruiting
7. NACE A Faculty Guide to Ethical and Legal Standards in Student Hiring

VI. CONTACTS

If you have any questions about HOP policy 5.06, On Campus Recruitment and Interviewing of UTSA Students For Purposes of Employment, contact the following offices:

University Career Center
210-458-4589
employer.engagement@utsa.edu

VII. DEFINITIONS

None

VIII. RESPONSIBILITIES

The University Career Center follows the NACE Principles for Ethical Professional Practice, along with applicable federal and state employment laws and UTSA policies, to ensure fair, equitable, and consistent recruiting practices.

1. Associate Director of Employer Engagement
   1. Oversees employer engagement strategy and on-campus operations.
   2. Approves employer participation and ensures compliance with UTSA policies, NACE standards, EEOC, ADA, and other applicable regulations. 
   3. Serves as the primary liaison with colleges, student success centers, and campus partners to coordinate recruiting activities and minimize scheduling conflicts. 
   4. Provides guidance to employers on campus engagement, recruiting strategy, branding, and partnership opportunities. 
   5.  Oversees major employer events, corporate partnerships, and employer engagement initiatives.
2. Employer Engagement Manager
   1. Coordinates the operational execution of employer recruiting activities, including career fairs, employer events, interview schedules, information sessions, and recruiting logistics. 
   2. Manages corporate sponsorship fulfillment, employer communications, event logistics, CRM data, and recruiting support processes.
   3. Serves as the primary operational contact for employers and provides backup support for interview suite reservations and recruiting activities. 
   4. Supports employer engagement initiatives, student advisory board partnerships, and continuous improvement of employer services. 

IX. PROCEDURES

1. All firms, agencies, associations, and other organizations that desire to recruit UTSA students and alumni on campus must not discriminate during employment recruitment on the basis of race, color, national origin, religion, sex, age, veteran status or disability. To ensure that on-campus recruiting and interviewing is conducted in compliance with applicable laws and regulations the Career Center established the procedures listed below.
2. UTSA colleges, departments, development offices, faculty, staff and student organizations are strongly encouraged to notify the Career Center Employer Engagement Team employer.engagement@utsa.edu at least two weeks in advance of employers visiting the campus for career-related activities (including, but not limited to):
   1. On-campus part-time, full-time, and internship recruiting,
   2. Information sessions or employer panels about employment at a company or in an industry,
   3. Employer classroom presentations and employer networking sessions. 
3. All employer representatives wishing to interview or to recruit students or alumni on-campus must email employer.engagement@utsa.edu within a minimum of three weeks prior to visits to secure authorization for interviewing purposes, for scheduling and obtaining interviewing space and to determine interview schedules and/or facilities if having an information session or career event is attached to the recruiting effort. This lead time also allows for effective eligible student outreach.
4. All arrangements will be tentative until the employer is verified to be a registered, authorized employer in Handshake (Student Job bank); that they have posted a legitimate employment position in the student job bank and, if wishing to Table Recruit on campus, that there is a signed table recruiting compliance agreement on file.
5. Upon arrival on campus, all employer representatives must check in at the Career Center offices (Main or Downtown campuses) to obtain necessary information regarding their scheduled interviewing and recruiting activities.
6. All student and alumni interviewing activities on campus will follow EEOC guidelines and procedures.
7. During the recruiting process it is necessary to safeguard student and alumni personal information. This information will only be released to employers only after the student/alumni has authorized employer viewing through the student job bank. 
   

X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION

None

XI. FORMS AND TOOLS/ONLINE PROCESSES

All prospective employers must complete the online registration through the UTSA University Career Center Website:https://careercenter.utsa.edu/employers/employer-account-handshake-utsa.html

To schedule on-campus recruiting events email employer.engagement@utsa.edu

XII. APPENDIX

None

XIII. Dates Approved/Amended

07-02-2013
01-11-2021
11-02-2023
11-11-2026