Handbook of Operating Procedures

HOP
Chapter 1 – Administration
- » 1.01 – Administrative Officers
- » 1.02 – Appointment of Academic Administrators: Deans and Department Chairs
- » 1.03 – Evaluation of Academic Administrators
- » 1.33 - Conflict of Interest, Conflict of Commitment, and Outside Activities
- 1.34 Renumbered to 10.19 February 27, 2024
Chapter 2 – Faculty and Academics
- » 2.01 – The Faculty
- » 2.02 – Faculty Appointments and Titles
- » 2.03 – Emeritus Academic Titles
- » 2.04 – Faculty Recruitment
- » 2.05 – Faculty Appointments, Salaries, Payment Plans, Distribution of Checks
- » 2.06 – Medical Absences and Teaching Continuity
- » 2.07 – Part-Time Appointment for Tenured Faculty
- » 2.08 – Appointments of Faculty to Centers within UTSA
- » 2.09 – External Joint Appointments
- » 2.10 – Faculty Reappointment, Promotion, and Tenure
- » 2.11 – Annual Faculty Performance Appraisal for Merit Consideration
- » 2.12 – Student Evaluations of Teaching
- » 2.13 – Termination and Nonreappointment of a Tenured or Tenure-Track Faculty Member
- » 2.14 – Faculty Workload and Minimum Faculty Teaching Requirement
- » 2.15 – Textbooks and Other Materials by UTSA Faculty Prescribed for Student Use
- » 2.16 – Acceptance of Money from Students
- » 2.17 – Final Examinations Deleted August 30, 2022
- » 2.18 - Deleted March 2, 2021
- » 2.19 – Security of Student Records
- » 2.20 – Peer Observation of Teaching
- » 2.21 – Academic Program Assessment
- » 2.22 – Comprehensive Periodic Evaluation of Tenured Faculty
- » 2.23 – Faculty Compensation for Additional Duties and Salary Adjustments
- » 2.24 – Third-Year Review
- » 2.25 – Faculty Development Leave Program
- » 2.26 – Renumbered to 10.10 December, 2019
- » 2.27 – Deleted March 2014
- » 2.28 - Appointing Former Tenure-Track Faculty Members to Nontenure-Track Faculty Positions
- » 2.29 – Educator Preparation Program Process
- » 2.30 – Extended Education and the Awarding of Continuing Education Units (CEU's) at UTSA
- » 2.31 – Deleted January 2011
- » 2.32 – Administration of Courses Offered in Shortened Format
- » 2.33 – Deleted August 12, 2021
- » 2.34 – Faculty Grievance Procedures
- » 2.35 – Substantive Change Procedures Required to Obtain Southern Association of Colleges and Schools Commission on Colleges Approval
- » 2.36 –Procedures for Review of Nonreappointment of a Nontenured Tenure-Track Faculty Member
- » 2.37 – Scholastic Dishonesty
- » 2.38 – Elimination of Academic Positions and Program Closures
- » 2.39 – Academic Program Review
- » 2.40 – Deleted February 14, 2022
- » 2.41 – Endowed Chairs, Professorships and Faculty Fellowships
- » 2.42 – Research Space Utilization
- » 2.43 - Deleted March 2, 2021
- » 2.44 – Renumbered to 10.13 November, 2020
- » 2.46 – Faculty Rights and Responsibilities
- » 2.50 - Fixed-Term-Track Faculty Recruitment, Evaluation, and Promotion Processes
- » 2.51 – Semester Credit Hour
- » 2.52 – Modified Workload for Eligible Faculty with Dependency-Changing Events
- » 2.53 – Phased Faculty Retirement for Tenured Faculty
Chapter 3 – Staff
Chapter 4 – Personnel – General
- » 4.01 – Code of Ethics
- » 4.02 –Consolidated to HOP 2.46 October 19, 2022
- » 4.03 – Appointment of Relatives (Nepotism)
- » 4.04 – Salary of Individuals Holding Both Faculty and Administrative Assignments
- » 4.05 – Deleted July 20, 2021
- » 4.06 – Employee Discount Program
- » 4.07 – Payment of Salary Supplements to University Employees and Non-Standard Payments to Persons who are not Employees of UTSA
- » 4.08 – Employee Education and Training
- » 4.09 – Student Employees
- » 4.10 – Deleted June 2014
- » 4.12 – Overtime for Non-Exempt Employees
- » 4.13 – Retirement and Modified Service
- » 4.14 – Separation of Employment for UTSA Personnel
- » 4.15 – Deleted January 2012
- » 4.16 – Deleted June 2014
- » 4.17 – Contact with the Office of General Counsel
- » 4.18 – Procedures for Handling Legal Processes, Citations, Notices, Demands, etc.
- » 4.19 – Involvement of the University and University Personnel in Community or Political
- » 4.20 – Authorized Leave
- » 4.22 – University Communications
- » 4.23 – Registration of Faculty and Staff Organizations
- » 4.24 – Hiring of Foreign Nationals – replaces AMS 4-1
- » 4.25 – Deleted and replaced with Policy 4.30 Criminal Background Checks
- » 4.26 – Sick Leave Pool
- » 4.27 – State Compensatory Time
- » 4.28 – Assignments to UTSA Campuses and Associated Locations
- » 4.29 – Hours of Work for Staff (Non-Faculty) Employees
- » 4.30 – Criminal Background Checks
- » 4.31 – Deleted December 13 2019
- » 4.32 – Institutional Conflicts of Interest
- » 4.33 – Jeanne Clery Campus Safety Act (Clery Act) and Campus Fire Safety Right to Know Reporting
- » 4.34 – Family Leave Pool
- » 4.35 – Lactation in the Workplace
Chapter 5 – Students
Chapter 6 – Committees
- » 6.01 – University Committees
- » 6.02 – Deleted February 2012, incorporated into policy 6.01
Chapter 7 – Athletics
- » 7.01 – Athletic Program
- » 7.02 – Investigating Potential NCAA Violations
Chapter 8 – Facilities and University Services
- » 8.01 – Building Space Records and Inventory
- » 8.02 – Property Accounting Responsibilities
- » 8.03 – Remodeling and/or Alterations to University Facilities
- » 8.04 – Physical Control to University Facilities
- » 8.05 – Use of University Facilities by Outside Groups
- » 8.06 – Special Use Facilities
- » 8.07 – 'Best Value' Procurement
- » 8.08 – Use of Campus Mail Services
- » 8.09 – Administration, Operation, and Recording of University Vehicles
- » 8.11 – Selection and Monitoring of Food Service Contractors
- » 8.12 – Information Resources Use and Security Policy (Consolidated to 11.01, effective August 2, 2022)
- » 8.13 – The Organization and Appropriate Use of the Internet at UTSA (Consolidated to 11.09, effective August 2, 2022)
- » 8.14 – Data Owner Policy (Consolidated to 11.02, effective August 2, 2022)
- » 8.15 – Acceptable Use Policy (Consolidated to 11.03, effective August 2, 2022)
- » 8.16 – Deleted March 2022
- » 8.17 – Information Security Incident Response (Consolidated to 11.04, effective August 2, 2022)
- » 8.18 – Position of Special Trust (Consolidated to 11.05, effective August 2, 2022)
- » 8.19 – Deleted March 2022
- » 8.21 – Application Administrator (Consolidated to 11.06, effective August 2, 2022)
- » 8.22 – Cloud Computing (Consolidated to 11.07, effective August 2, 2022)
Chapter 9 – General Provisions
- » 9.01 – Nondiscrimination
- » 9.02 – Persons with Disabilities
- » 9.03 – Handbook of Operating Procedures Amendment Approval Process
- » 9.04 – Consensual Relationships
- » 9.05 – Environmental Health and Safety
- » 9.06 – Ownership Transferred to VPREDKE. Renumbered 10.18
- » 9.07 – Lost, Abandoned, and Unclaimed Personal Property
- » 9.08 – Texas Public Information Act
- » 9.09 – University Posting of Materials
- » 9.10 – Solicitation on UTSA Campuses
- » 9.11 – Reproduction of Copyright Materials
- » 9.12 – The Use of the University Name, Seal, Logo, and Athletic Emblem (Roadrunner)
- » 9.13 – Minor Children on Campus
- » 9.14 – Parking Violations
- » 9.15 – Campus Closure Due to Weather or Safety Considerations
- » 9.16 – Use of Alcoholic Beverages
- » 9.18 – Drugs and Alcohol
- 9.19 – Administration of the Student Deposit Endowment Fund (Deleted Effective May 17, 2022)
- » 9.20 – Guidelines for Managing Endowments
- » 9.21 – Records and Information Management and Retention
- » 9.22 – Acquired Immune Deficiency Syndrome, Human Immunodeficiency Virus Infection and Hepatitis B Virus
- » 9.23 – Procedures Governing Private Gift Solicitation, Acceptance, and Management
- » 9.24 – Sexual Harassment and Sexual Misconduct
- » 9.25 – Renumbered to 10.16 February, 2020
- » 9.26 – Historically Underutilized Business Initiative
- » 9.27 – Guidelines for Internal Audit Committee
- » 9.29 – Naming of Buildings and Facilities
- » 9.30 – Drug and Alcohol Testing (Certain Holders of Commercial Drivers' Licenses)
- » 9.31 – State Employment and Selective Service Registration
- » 9.33 – Collections Management Policy for the Center for Archaeological Research
- » 9.34 – Repatriation Policy for the Center for Archaeological Research
- » 9.35 – Confidentiality of Social Security Numbers (Rules of Conduct) (Consolidated to 11.08, effective August 2, 2022)
- » 9.36 – Tobacco Free and Smoke Free Campus
- » 9-37 – Peaceful Public Assembly
- » 9.38 – Guidelines for Service Centers and Institutes
- » 9.39 – Red Flag Rules Compliance for Identity Theft Detection
- » 9.40 – Compliance Training
- » 9.41 – Affiliated Organizations
- » 9.42 – Auxiliary Enterprises
- » 9.43 – Sustainability
- » 9.45 – Assessment of Administrative, Academic and Student Services
- » 9.46 – Travel Policy
- » 9.47 – Use of Residential Conference Centers
- » 9.48 – Carrying of Concealed Handguns on Campus
- » 9.49 – Cellular Phones and Services
- » 9.50 - Major Events Hosted by Non-University Users
- » 9.51 - Youth Protection Program
- » 9.52 - Prohibition of Camping on University Property
Chapter 10 – Research
- » 2.27 – deleted March 2014
- » 10.01 – Export Controls
- » 10.02 – Misconduct in Research or in Other Scholarly Activities (replaces 2.28)
- » 10.03 – Guidelines for Organized Research Units
- » 10.04 – Conflicts of Interest in Research and Intellectual Property
- » 10.05 – Managing and Certifying Effort on Sponsored Programs (Deleted 4-27-2022)
- » 10.06 – Institutional Base Salary on Sponsored Programs
- » 10.07 – Cost Sharing on Sponsored Programs
- » 10.08 – Cost Transfers on Sponsored Programs
- » 10.09 – Research and Other Sponsored Projects Data or Record Ownership and Retention
- » 10.10 – Human Research
- » 10.11 – Use of Animals in Research, Teaching, Testing, or Public Exhibitions
- » 10.12 - Sponsored Programs Administration (formerly known as 9.32)
- » 10.13 - Minors in Laboratories or Similar Facilities (formerly known as 2.44)
- » 10.14 - Fixed Price Award Residual Balances
- » 10.15 - Management, Use and Commercialization of UTSA Intellectual Property
- » 10.16 - Hazardous Waste Management Program
- » 10.17 - Controlled Substances in Research
- » 10.18– Compliance with the Texas Hazard Communication Act
- » 10.19– Visiting Scholars and Researchers
Chapter 11 – Information Technology

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