|Effective:||N/A||Approved By: Sr. Associate Vice President for Financial Affairs and Deputy CFO|
For Assistance Contact: Assistant Vice President of Financial Services & University Bursar
To provide an overview of University of Texas at San Antonio (UTSA) fee waivers based on TexEd.Ch54.216, TexEd.Ch54.218, and TexEd.Ch54.5035, and guidance for requesting those waivers. This guideline does not address tuition waivers or exemptions.
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Statutory authority is provided by the TEC for the optional waiver of fees in certain instances, and the UT System Board of Regents has delegated authority to university presidents to grant exemptions and waivers. Accordingly, the UTSA president has established a "blanket" pre-authorization for waiver of some of the fees related to out-of-county programs (see "Qualifying Educational Programs"), and a process for requesting the waiver of fees related to dual credit and other programs when certain conditions are met (see "Other Fee Waivers").
Educational programs such as study abroad or internships where students are required to be out of the county for the duration of the course may qualify for the waiver of certain fees because the students are not able to use the activities, services or facilities on which the fees are based. These waivers are authorized by TEC §54.218.
The waiver cannot materially impair the ability of UTSA to service any debt on which the fee is based, or to offer or operate the activity, service or facility supported by the fee.
A "blanket" authorization for this type of waiver has been granted by the UTSA president, subject to certain criteria. The Request for Fee Waiver for Qualifying Educational Programs is used to request the application of this blanket authorization to a specific program or course. The request must be approved by the appropriate dean and the provost. For more information on this type of waiver see HOP5.20.
Requests for fee waivers that are not based on out-of-county programs are at the discretion of the president, and are evaluated on a case-by-case basis. These waivers must meet the criteria set by TEC §54.216 (dual credit programs) or §54.5035, which allows fee waivers:
- For a student who is not reasonably able to participate in or use the activity, service, or facility for which the fee is charged; or
- For a category of students if the waiver is in the best interest of UTSA or is critical to the viability of an academic initiative.
Students who receive fee waivers are not allowed to participate in or use the activities, services or facilities supported by those fees.
This type of waiver is not automatically granted or pre-authorized, and must be requested via the Request for Fee Exemption. The request must be approved by the appropriate dean, vice president(s) and the provost, after which it is forwarded to the office of Financial Services and University Bursar for further routing. The form is then reviewed by the Budget Planning and Development office for fiscal impact, after which it is sent to the president for final approval. If approved by the president, the request is returned to the office of Financial Services and University Bursar for processing.