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Financial Affairs

Entertainment

How to Process Hospitality & Entertainment Expenditures

Complete a Business Expense Form (BEF) to better account for your entertainment expenses and include it with your purchase order invoice, non-PO voucher or expense report, as applicable. If your event includes alcohol, include an approved Permission to Serve Alcohol request form with your BEF.

If you plan to host a university-wide event (e.g., graduation ceremony, etc.), feel free to send your completed blanket BEF beforehand to the office of Disbursements & Travel Services.

Job Aids to Help You Process Hospitality and Entertainment Expenses

Forms to Help You Process Hospitality and Entertainment Expenses

Disbursements and Travel Services

Phone: (210) 458-4213

Fax: (210) 458-4236

Email: disbursements.travel@utsa.edu

One UTSA Circle

North Paseo Building, Suite 451

San Antonio, Texas 78249

Business Affairs

UTSA's Mission

The University of Texas at San Antonio is dedicated to the advancement of knowledge through research and discovery, teaching and learning, community engagement and public service. As an institution of access and excellence, UTSA embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development - for Texas, the nation and the world.

UTSA's Vision

To be a premier public research university, providing access to educational excellence and preparing citizen leaders for the global environment.

UTSA's Core Values

We encourage an environment of dialogue and discovery, where integrity, excellence, inclusiveness, respect, collaboration and innovation are fostered.

UTSA's Destinations

UTSA is a proud Hispanic Serving Institution (HSI) as designated by the U.S. Department of Education .