Entertainment
How to Process Hospitality & Entertainment Expenditures
Complete a Business Expense Form (BEF) to better account for your entertainment expenses and include it with your purchase order invoice, non-PO voucher or expense report, as applicable. If your event includes alcohol, include an approved Permission to Serve Alcohol request form with your BEF.
If you plan to host a university-wide event (e.g., graduation ceremony, etc.), feel free to send your completed blanket BEF beforehand to the office of Disbursements & Travel Services.
Job Aids to Help You Process Hospitality and Entertainment Expenses
- Business Hospitality and Entertainment
- Processing Non-Purchase Order Vouchers
- Creators of Non-PO Vouchers
- List of Budget Checking Errors
- Travel Reimbursement Process
Forms to Help You Process Hospitality and Entertainment Expenses
- Business Expense Form (BEF)
- Declaration of Missing Evidence
- Permission to Serve Alcoholic Beverages
- Texas Sales and Use of Tax Exemption Certificate
- Travel Reimbursement Settlement (TRS)
- Mileage/Parking Log for Travel Reimbursement
