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Before Your First Day

Welcome to the Roadrunner Family!

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond.

UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine.

Learn more about UT San Antonio online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Account Set-up

Setting up Duo Two-Factor Authentication is required to access PeopleSoft from outside the UT San Antonio network and to complete your Form I-9, which must be finalized within your first three days of employment. Though not required, you may also choose to complete these items prior to your first day upon receiving email notification regarding your credentials.

If you need assistance, please email People Excellence.

Important: Faculty and Staff Only

Onboarding tasks will be completed through the Onboarding tile in PeopleSoft. To access the Onboarding tile, complete steps one and two below. Once logged into PeopleSoft (step two) continue to the Onboarding tile to complete the rest of your onboarding tasks.

Students will complete all steps below.

Duo is a mobile app that adds an extra layer of security to help ensure no one else accesses your university accounts.

  • You must set up your Duo passphrase to access your UT San Antonio accounts remotely. View step-by-step instructions.
  • Following the instructions on the setup link, make sure to reset your UT San Antonio passphrase after your set up Duo.
  • If you have technical difficulties, contact Tech Cafe at (210) 458-5555.

PeopleSoft Employee Self-Service is a university platform used by employees to manage various administrative tasks and personal information, such as addresses, timecards, direct deposit and more. 

  • Log in to PeopleSoft by visiting my.utsa.edu.  
  • Under Faculty/Staff Resources, select UTShare/PeopleSoft.  
  • Select your home institution (The University of Texas at San Antonio), then click Select.  
  • Enter your UT San Antonio login (university ID and passphrase). 
  • You will be prompted to authenticate using Duo. 
  • The Employee Self-Service page of PeopleSoft will open. 
  • Take a few minutes to review instructions for viewing and updating your information in Employee Self-Service on our website. From here, you will complete the next steps.

Continue to the Onboarding tile in PeopleSoft to complete the the rest of your onboarding tasks. Students continue to step 3 to complete onboarding tasks. 

Prior to orientation, you must complete your I-9 and enter other important information.

  1. Log in to PeopleSoft (see instructions in Step Two above). Staff Only: click the Onboarding tile in People Soft to locate the I-9 and other onboarding task. Faculty and students continue with the steps below.
  2. To locate the I-9, select the Personal Details tile and click on Form I-9. You must complete this document PRIOR to orientation. Reference the I-9 section on this page for instructions on how to provide your supporting identification documents. 
  3. Also in the Personal Details tile, enter your:  
    • Mailing address 
    • Contact details (phone number) 
    • Ethnic group 
    • Emergency contacts
    • Disability 

While you can also find W-4 and direct deposit forms in PeopleSoft, these forms cannot be completed until after your first day of work. 

Complete your New Hire Employment Form via DocuSign. You will use DocuSign to complete and sign your forms.

  1. New Employee Acknowledgement Form
  2. Authorization to Release Student Employment Records
  3. Selective Service Statement of Registration Status
  4. Prior State Service Questionnaire

Reach out to your manager before your first day of work to confirm where you need to report after orientation has concluded. Your manager will also provide information on work equipment, such as a laptop, and provide you with general guidance.

Log into MyUTSA Account to set up your preferences for receiving university alerts.

Parking permits are required to park on campus. If you are working in a remote or hybrid modality, consider a telecommuter parking pass.

If you are Benefits Eligible, you will receive a link to review and enroll in additional benefits. Within the first seven days of employment, you will receive an email to enroll in benefits. Please follow the instructions according to the email from Employee Benefits. If after the seventh business day you have not received this email, contact People Excellence.