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Storage & Retrieval

How to Store Your Records

Follow these procedures before packing your documents for storage:

  1. Pack all materials in sealed boxes. Approved box dimensions are 15 x 12 x 10.
  2. Complete and submit a Records Retention Request for Records Storage form. The Record Series Item Number and destruction date can be found in the UTSA Records Retention Schedule. The completed form will generate your box label(s) on subsequent page(s).
  3. Print and apply a label to each box.
  4. Central Receiving will contact you to arrange box pick-up once you’ve submitted the Records Retention Request for Records Storage form.

To retrieve records, send an email request to edward.garza@utsa.edu. Provide the name of the record and the record box number. Records can be picked up and returned via campus mail.