Controlled Purchases

What Is a Controlled Purchase?

All personal property purchased or acquired are the property of the university. A controlled asset is an item that has a cost of $500 to $4,999.99 and has a useful life of more than one year. A few examples include:

  • Cameras
  • Televisions/video players/recorders
  • Desktop/laptop computers
  • Data projectors
  • Smartphones/tablets/other hand-held devices
  • Sound systems/other audio equipment
  • Unmanned aerial vehicle (UAV) drones

Visit the Texas Comptroller’s website for a complete list of controlled assets.

What Costs Are Included in Controlled Purchases?

The threshold cost of a purchase between $500 and $4,999.99 must include associated charges and fees. If the amount exceeds the threshold, then it is a capital purchase. A few examples of charges and fees include:

  • Original contract or invoice price
  • Freight charges and Import duties
  • Handling and storage charges
  • In-transit insurance charges
  • Taxes and fees imposed on the acquisition
  • Installation charges
  • Charges for testing and preparation for use
  • Costs of reconditioning used items when purchased
  • Other related acquisition cost

Contact Accounting Services for assistance with controlled purchases.