Controlled Purchases

What Is a Controlled Purchase?

All personal property purchased or acquired are the property of the university. A controlled asset is an item that has a cost of $500 to $4,999.99 and has a useful life of more than one year. A few examples include:

• Cameras
• Televisions/video players/recorders
• Desktop/laptop computers
• Data projectors
• Smartphones/tablets/other hand-held devices
• Sound systems/other audio equipment
• Unmanned aerial vehicle (UAV) drones

Visit the Texas Comptroller’s website for a complete list of controlled assets.

What Costs Are Included in Controlled Purchases?

The threshold cost of a purchase between $500 and $4,999.99 must include associated charges and fees. If the amount exceeds the threshold, then it is a capital purchase. A few examples of charges and fees include:

• Original contract or invoice price
• Freight charges and Import duties
• Handling and storage charges
• In-transit insurance charges
• Taxes and fees imposed on the acquisition
• Installation charges
• Charges for testing and preparation for use
• Costs of reconditioning used items when purchased
• Other related acquisition cost

Contact The Accounting Services Department for assistance with controlled purchases.