Responsibilities and Roles

Reconcilers and approvers/owners play important roles in monthly reconciliations. Explore the information below to learn more.

Reconciler

Individual assigned by the department manager to perform the monthly reconciliation.

Responsible for:

• Completing monthly reconciliations for all relevant cost centers/project IDs.
• Coordinating corrections (e.g., Easy Correct journal, email Accounting Services, etc.) and following up to confirm corrections are completed.
• Promptly notifying appropriate department of errors and omissions.
• Ensuring accurate accounting records are maintained.

Approver/Owner

Department manager with fiscal responsibility over the cost center or project, including reconciliations and decision‑making authority for university resources.

Responsible for:

• Stewardship of the university's assets, including preventing departmental budget overspending.
• Ensuring corrections of all errors for cost centers/project IDs are completed or requested.
• Ensuring cost centers/project IDs are reconciled, and reconciliations are reviewed each month.
• Ensuring all financial transactions for cost centers/project IDs are accurate, allowable, and appropriate.