What You Need to Know About Overtime

If you are a non-exempt employee who works in excess of 40 hours during a work week, you will be compensated by receiving overtime compensatory time earned time at a rate of 1.5 hours. Visit the Overtime Section of the Handbook of Operation Procedures (HOP) for information about accrued overtime (banking), forced payout and other department requirements.

Work Week: The standard work week starts on Monday at 12:01 a.m., and ends the following Sunday at midnight.

Overtime earned is calculated systematically by the Time Labor system via the timesheet reporting process, and the overtime earned is placed in the employee's Overtime Compensatory Time Earned (OTCE) balance. When the OTCE is updated the earned hours are available for use. The soonest earned OTCE may be processed is when the previous work week (Monday through Sunday) is entered on the following Monday in Time Labor system.

Departments have the authority to require employees to take time off to reduce OTCE balances.

Departments may choose to pay OTCE at their discretion based on their divisional vice president or provost's directions.

Advanced approval to pay out OTCE is required through Overtime Compensatory Payout (OCP) code in PeopleSoft-Time Labor which is entered by the employee’s supervisor. Supervisor is required to ensure they meet their division’s overtime payout guidance. Supervisor's OCP job aid document and video are located in Payroll Training.

An employee may accumulate up to a maximum of 240 hours, and 480 hours for certain emergency personnel, as determined by People Excellence. Any OCTE above the 240 or 480 hour limit are required to be paid out.

Non-Exempt Employees: Non-exempt employees are employees who do not fall under the executive, professional or administrative exemptions to the overtime provision of the Fair Labor Standards Act.