Overtime
If you are a non-exempt employee who works in excess of 40 hours during a work week, you will be compensated by receiving overtime compensatory time earned time at a rate of 1.5 hours. As a reminder, the standard work week starts on Monday at 12:01 a.m., and ends the following Sunday at midnight.
Visit the Overtime Section of the Handbook of Operation Procedures (HOP) for information about accrued overtime (banking), forced payout and other department requirements.
Overtime earned is calculated systematically by the Time Labor system via the timesheet reporting process, and the overtime earned is placed in the employee's Overtime Compensatory Time Earned (OTCE) balance. When the OTCE is updated the earned hours are available for use. The soonest earned OTCE may be processed is when the previous work week (Monday through Sunday) is entered on the following Monday in Time Labor system.
Departments have the authority to require employees to take time off to reduce OTCE balances.
Departments may choose to pay OTCE at their discretion based on their divisional vice president or provost's directions.
Advanced approval to pay out OTCE is required through Overtime Compensatory Payout (OCP) code in PeopleSoft-Time Labor which is entered by the employee’s supervisor. Supervisor is required to ensure they meet their division’s overtime payout guidance. Supervisor's OCP job aid document and video are located in Payroll Training.
| Month & Year | Deadline Date | Pay Date |
|---|---|---|
| August 2025 | August 20 | 9/2/2025* |
| September 2025 | September 19 | 10/1/2025 |
| October 2025 | October 21 | 11/3/2025* |
| November 2025 | November 14 | 12/1/2025 |
| December 2025 | December 9 | 1/2/2026* |
| January 2026 | January 22 | 2/2/2026* |
| February 2026 | February 18 | 3/2/2026* |
| March 2026 | March 19 | 4/1/2026 |
| April 2026 | April 21 | 5/1/2026 |
| May 2026 | May 19 | 6/1/2026 |
| June 2026 | June 18 | 7/1/2026 |
| July 2026 | July 21 | 8/3/2026* |
| August 2026 | August 20 | 9/2/2026* |
*Asterisk designates a payday that does not occur on the first of the month.
Overtime Comp Payout entries must be entered by the deadline date to be processed for the respective pay date.
An employee may accumulate up to a maximum of 240 hours, and 480 hours for certain emergency personnel, as determined by People Excellence. Any OCTE above the 240 or 480 hour limit are required to be paid out.
Non-Exempt Employees: Non-exempt employees are employees who do not fall under the executive, professional or administrative exemptions to the overtime provision of the Fair Labor Standards Act.
